Privacy Policy of Valeo Powertrain Actuators Systems (Valeo Powertrain GmbH)

Welcome to our website and thank you for your interest in our company. We take the protection of your personal data very seriously. We process your data in accordance with applicable personal data protection legislation, in particular the GDPR and our country-specific implementation laws, which provide comprehensive information about the processing of your personal data by Valeo Powertrain Actuators Systems (Valeo Powertrain GmbH) and your rights.

 

Personal data is any information that makes it possible to identify a natural person. This includes, in particular, your name, date of birth, address, telephone number, email address and IP address. Anonymous data is available if no personal reference to the individual/user can be made.

 

 

Responsible body and data protection officer

 

Company address: Valeo Powertrain Actuators Systems (Valeo Powertrain GmbH), Andreas-Humann-Straße 2, 96106 Ebern

Company’s contact information: 09531810, pts.ebern.mailbox@valeo.com

Contact info of the data protection officer: pts.pas-datenschutz.mailbox@valeo.com

Your rights as a data subject

We would first like to notify you of your rights as a data subject. These rights are set out in Articles 15 - 22 GDPR, and include:

• The right of access (Art. 15 GDPR),

• The right to rectification (Art. 16 GDPR),

• The right to data portability (Art. 20 GDPR),

• The right to object to data processing (Art. 21 GDPR),

• The right to erasure / right to be forgotten (Art. 17 GDPR),

• The right to restriction of data processing (Art. 18 GDPR).

To exercise these rights, please contact: Valeo Powertrain Actuators Systems (Valeo Powertrain GmbH), Andreas-Humann-Straße 2, 96106 Ebern, datenschutz@valeo.com. The same applies if you have any questions regarding data processing in our company or when you withdraw your consent. You also have a right of appeal to the relevant data protection supervisory authority.

 

Right to object

 

Please note the following with respect to your right to object:

 

Purposes and legal bases of data processing

 

The processing of your personal data complies with the provisions of the GDPR and all other applicable data protection regulations. Legal bases for data processing arise in particular from Art. 6 GDPR.

We use your data to initiate business, to fulfil contractual and legal obligations, to conduct the contractual relationship, to offer products and services and to consolidate customer relationships, which may include marketing and direct marketing.

Your consent also constitutes a data protection regulation. In this respect, we will inform you of the purposes of data processing and the right to withdraw your consent. If the consent also relates to the processing of special categories of personal data, we will explicitly notify you in the consent process.

Processing of special categories of personal data within the meaning of Art. 9 (1) GDPR may only take place where necessary on the grounds of legal regulations and there is no reason to assume that your legitimate interests should prevail to the exclusion of processing such data.

 

Data transfers / Disclosure to third parties

 

We will only transmit your data to third parties within the scope of given statutory provisions or based on consent. In all other cases, information will not be transferred to third parties unless we are obliged to do so owing to mandatory legal regulations (disclosure to external bodies, including the supervisory authorities or law enforcement authorities).

 

Data recipients / categories of recipients

 

In our organisation, we ensure that only individuals who are required to process the relevant data to fulfil their contractual and legal obligations are authorised to handle personal data.

In many cases, service providers assist our specialist departments to fulfil their tasks. The necessary data protection contract has been concluded with all service providers.

 

Transfers of personal data to third countries

 

A transfer of data to third countries (outside the European Union or the European Economic Area) does not take place.

 

 

Period of data storage

 

We store your data for as long as such is required for the relevant processing purposes. Please note that numerous retention statutory periods require that data must be stored for a specific period of time. This relates in particular to retention obligations for commercial or fiscal purposes (e.g. commercial code, tax code, etc.). The data will be routinely deleted after use unless a further period of retention is required.

We may also retain data if you have given us your permission to do so, or in the event of any legal disputes and we use the evidence within the statutory limitation period, which may be up to 30 years; the standard limitation period is 3 years.

 

Secure transfer of data

 

We implement the appropriate technical and organisational security measures to ensure the optimal protection of the data stored by us against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. The security levels are continuously reviewed in collaboration with security experts and adapted to new security standards.

The data exchange to and from our website is encrypted. We provide https as a transfer protocol for our website, and always use the current encryption protocols. It is also possible to use alternative communication channels (e.g. surface mail).

 

Obligation to provide data

 

A range of personal data is required to establish, implement and terminate the obligation and the fulfilment of the relevant contractual and legal obligations. The same applies to the use of our website and the various functions we provide.

We have summarised the relevant details in the above point. In some cases, legal regulations require data to be collected or made available. Please note that it will not be possible to process your request or execute the underlying contractual obligation without this information.

 

Data categories, sources and origin of data

 

The data we process is defined by the relevant context: it depends on whether, for example, you place an order online, enter a request on our contact form or if you want to send us an application or submit a complaint.

Please note that we may also provide information at specific points for specific processing situations separately where appropriate, e.g. when uploading application documents or when making a contact request.

 

We collect and process the following data when you visit our website:

 

The provider of the website automatically collects and saves information in the so-called server log files, which your browser transmits automatically. This information includes: IP, directory protection user, date, time, accessed pages, protocols, status code, quantity of data, referrer, user agent, host name requested.

The IP addresses are stored in an anonymised form in those log files. For this purpose, the last three digits are removed, e.g. 127.0.0.1 becomes 127.0.0.*. IPv6 addresses are also anonymised. The anonymised IP addresses are stored for 60 days. Information on the directory protection user are anonymised after one day.

Error logs that log page view errors are deleted after seven days. In addition to the error message, the information in those logs also includes the accessing IP address and, depending on the error, the accessed web page.

The mail logs for sending emails from the web environment are anonymised after one day and then stored for 60 days. During the anonymization, all data on the sender/recipient etc. is removed. Only the data on the sending time and the information on how the email was processed (queue ID or “not sent”) is kept.

Mail logs for sending emails via our mail server are deleted after four weeks. The longer storage period is necessary for ensuring the functionality of the email services and for anti-spam measures.

It is not possible to fix the storage period in an individual case in advance.

In connection with general contact requests, we collect and process the following data:

● Surname, first name

● Email

● Information on requests and interests (message)

 

Contact form / contacting by email (Art. 6.1, Items a, b, EU GDPR)

 

Our website contains a contact form that can be used for contacting us electronically. If you write to us using the contact form, we will process the data provided via the contact form in order to contact you and respond to your questions and requests.

In this context, we adhere to the principle of data minimisation and data avoidance, i.e. you will only have to provide the data that we absolutely need for contacting you. These are your email address as well as the message itself (in the message field). In addition, your IP address will be processed to the extent that is necessary for technical reasons, and for compliance with the law. All other information can be provided optionally (e.g. for enabling us to give a more individualised answer to your questions) in fields that are not required.

If you contact us by email, we will use the personal data provided in the email only for handling your enquiry. If you do not use the provided forms for contacting us, no additional data will be collected.

 

With our holiday job application form, we collect the following data:

 

As required fields:

● In the period from

● till

● Surname

● First name

● Street, house number

● Postcode, town/city

● Date of birth

● Place of birth

● Nationality

● Telephone number (landline/mobile)

● Email

Optional fields:

● Title

● Marital status

● Occupation learned, if any

● I am a… (pupil, high school graduate, student of the subject of …)

● Other

● For pupils / high school graduates: After leaving school, I will start ...

 ●Other

● Are any of your relatives (father, mother, brother etc.) employed at our company? (Yes/No)

● If so: Name, relationship

● Have you been employed at our company before? (Yes/No)

● If so: Department/year

This data is only collected from applicants for holiday jobs.

Applications are received at, or forwarded to, the following email addresses:

  pts.pas-recruiting.mailbox@valeo.com

  pts.pas-ferienarbeit.mailbox@valeo.com

  pts.pas-ausbildung.mailbox@valeo.com

Soon after the examination of the application, either a negative reply is sent or the application is forwarded to the requesting department for examination and filing in the appropriate folder.

 

After the examination and feedback by the department, either a negative reply or an invitation to an interview is sent.

Following the interview, either the application is printed out (and moved to the “Employments” folder) or a negative reply is sent.

 

Applications for which a negative reply is sent are moved to the “Negative replies” folder. Those applications are sorted by date of receipt and deleted after 6 months at the latest.

In legitimate exceptional cases, we contact the applicant personally within 6 months to ask him for permission to consider the application for future vacancies.

Applications for an apprenticeship are treated in the same way. However, a waiting list is created for such applications. At the time of the beginning of the apprenticeship at the latest, a negative reply is sent to the remaining applicants and the applications are deleted.

 

Automated decisions in individual cases

 

We do not use purely automated processing to make decisions.

 

Links to other providers

 

Our website also contains clearly identifiable links to the Internet sites of other companies. Although we provide links to websites of other providers, we have no influence on their content, and no guarantee or liability can therefore be assumed for such. The content of these pages is always the responsibility of the respective provider or operator of the pages.

The linked pages were checked at the time of linking for potential legal violations and identifiable infringements. No illegal content was identified at the time of linking. However, a permanent content control of the linked pages is not reasonable without concrete evidence of an infringement and, upon notification of a violation of rights, such links will be promptly removed.

 

Cookies

 

Our website uses “cookies” at various locations, which serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are placed on your computer and stored by your browser (locally on your hard disk).

Cookies enable us to analyse how users use our websites so we can design the website content in accordance with the visitor’s needs. Cookies also allow us to measure the effectiveness of a particular ad and, for example, to place it based on the user's interests.

Most of the cookies we use are "session cookies", which will be automatically deleted after your visit. Persistent cookies are automatically deleted from your computer when their validity period (generally six months) has expired or you delete them yourself prior to expiry.

Most web browsers automatically accept cookies. You can generally change your browser's settings if you prefer not to send the information. You can still use the offers on our website without restrictions (exception: configurators).

We use cookies to make our offers more user-friendly, effective and secure. We also use cookies to analyse how users use our websites so we can design the website content in accordance with the visitor’s needs. Cookies also allow us to measure the effectiveness of a particular ad and, for example, to place it based on the user's interests.

Cookies are stored on the user’s computer which then transmits them to us. As a user, you therefore exercise full control over the use of cookies. You can change the settings in your Internet browser to disable or restrict the sending of cookies. In addition, cookies that have already been saved on your computer can be deleted at any time via an Internet browser or other software programs. All this is possible in all the current Internet browsers.

 

Please note: If you deactivate the placing of cookies on your device, you may not be able to access all our website functions in certain circumstances.